The main purposes of this committee are to oversee, with the Minister and Music Director, the development and delivery of worship and special services.
The committee has the following responsibilities:
- Provide input to the Minister and Music Director about the format of worship services and consider suggestions from the congregation for implementation;
- Ensure all people are welcomed to worship and special services;
- Prepare the annual worship budget;
- Assist in planning and decorating for special worship services
- Assist in facilitating lay participation in worship services, including assisting with the offering, scripture reading, sharing of prayer requests, sharing stories, etc.
Community & Discipleship Committee
The main purpose of this committee is to facilitate the building of community & spiritual life within the church, church communication, and outreach to potential members and the neighbourhoods around our church.
The committee has the following responsibilities:
- Develop and maintain outreach strategies to attract and retain new church members;
- Initiate and maintain groups for church members such as study groups, men’s/women’s/young adult groups, hobby groups, book clubs, and so forth;
- Plan social events for the congregation that facilitates community building and fun. This includes annual events such as church camping weekends, church socials, potlucks,and other events;
- Attend to newcomers in the church; help to integrate them into the life of the church as needed; alert the Minister or congregation care team of those with a special need;
- Monitor and follow up with members who are absent for extended periods of time or who have left the church community;
- Bridge communication channels between the church and the community, through the use of church newsletters, photo directories and social media.
The Stewardship and Finance Committee
The Stewardship and Finance Committee encourages members of Eastminster United Church to commit time, talents and dollars to God’s Mission through the work of the church at home and abroad. Our committee keeps the congregation aware of what their gifts are doing and invites members and adherents of all ages to live a stewardship lifestyle.
The committee is responsible for managing the financial obligations of the congregation through the volunteer Treasurer and paid bookkeeper positions. Annually this committee coordinates preparation and approval of an operating budget, identification of a commitment to the Mission and Service Fund, distribution of offering envelopes, subscription to the United Church Observer for all members as well as arranging for an external audit of the financial records.
On an ongoing basis, the committee is responsible for counting the Sunday offering and deposits, reporting on actual spending and budget overruns to Church Council, maintenance of all office equipment as well as disbursing funds according to the approved budget. Stewardship & Finance works closely with the Eastminster Trustees, through the Church Treasurer, to ensure the timely transfer of funds as required to the operating account of Eastminster United Church in a manner that optimizes overall investment income.
In November each year, the committee facilitates a Stewardship Awareness campaign to encourage active participation in the life of Eastminster, strengthen the financial commitment of members through pledging, increase the utilization of Pre-Authorized Remittance for stability of forecasting and raise support for the wider church through the United Church of Canada’s Mission and Service Fund.
Property and Maintenance Committee
With an aging building this committee is kept on their toes as they constantly work to keep the building running. With a dedicated team of custodians there is a constant round of cleaning, repairs, room set up for groups, painting, providing security and attending to the needs of our many user groups and tenants.
The presbytery is a court of ministry personnel and representatives of local churches gathered to provide fellowship and support among congregations in the area. The presbytery is a cluster of pastoral charges, usually geographically based.
The Nominating Committee is an ad hoc committee struck annually by Eastminster Church Council to encourage members of the congregation to bring their talents to committee work and to offer candidates for membership on the various committees.
Terms of office are defined by Eastminster’s constitution, so it is important that members of the Nominating Committee liaise with committee chairs to understand the needs of a given committee and to put forward the candidate(s) whose talents are a good match for the work of the committee. The Nominating Committee also strives to ensure that the committees remain diverse, vibrant and representative of the congregation.
Ministry and Personnel Committee
The Ministry and Personnel Committee is responsible to:
(a) review and resolve problems of a private and personal nature pertaining to staff and, in certain instances, members of the Congregation.
(b) hear and make recommendations to the Church Council on appeals from non-ministerial staff who feel they have been unfairly dealt with in regard to reprimand or dismissal.
(c) review at least annually the job description, priorities and performance of all staff after consultation with supervisors or the Church Council;
(d) advise staff and discuss with them all salary revisions on the basis of budgets prepared by Stewardship & Finance, ratified by the Church Council and approved by the Congregation;
(e) make recommendations concerning the hiring and dismissing of all caretaking, music, office and other professional staff, with the exception of the inducted minister(s), to the Church Council for ratification. This will be done in consultation with other committees or staff members as appropriate.
The Trustees of Eastminster are a separate body from Council who are charged with managing the financial and other gifts received by Eastminster United Church. With the support of MGI Investments who act as our investment advisors, the Trustees invest the funds received to optimize financial return for the benefit of Eastminster United Church. Investment policy is established by a subcommittee of the Trustees, and follows the “prudent investor” approach to investing. At present, the Trustees manage approximately $1.4 million in assets on behalf of Eastminster United Church.
The annual financial obligations of the Trustees are to provide for the salaries and housing allowance of the ministers, to make-up any operating deficit incurred by Eastminster United Church, and to cover other financial obligations of Eastminster United Church (such as capital expenditures) as directed by its Council. Another important function of the Board of Trustees is to ensure that the congregation carries adequate property and liability insurance; thus the Trustees manage all matters related to insurance for the Eastminster building on behalf of Eastminster Council.
The Board of Trustees serves under the direction of Eastminster Council, and reports regularly via a Trustee representative who sits on Eastminster Council. Typically Eastminster’s Trustees are members of Eastminster United Church who are serving or have served on other Council committees.
Board of Trustees
- Rev. Sarah Miller
- John Brown
- Victor Chan (Treasurer)
- Marjorie McAughey
- Dr. Alistair Murray
- Judith Ramsay
- Winston Roach
- Ted Sievenpiper (Chair)
- David Stokell
- Marilyn Wilcoxen
As part of the United Church of Canada, we believe we strengthen one another to work, through God’s grace, for a better world. As a community of faith, Eastminster takes seriously our commitment to social justice. Issues of particular concern to us are safeguarding the environment, the eradication of poverty and homelessness and the appropriate handling of resources, particularly food and water, to protect the most vulnerable.
Our Social Justice Committee provides leadership and opportunities for the congregation to be involved in social justice initiatives by staying connected to like-minded faith and service organizations and responding to issues and concerns as they arise in our community. They liaise with and promote the work of the UCC Mission and Service Fund as possible and appropriate and provide opportunities for the congregation to deepen their understanding of and commitment to social justice issues.
Issues and Actions
Eastminster United Church has a long history of involvement in social and ecological causes. This part of our site provides an overview of some of the areas in which we are currently working.
As part of the United Church of Canada, we are committed to advocacy and education in the following areas:
Peace & Reconciliation
More information can be found at the United Church of Canada website.
We also belong to Kairos, a Canadian association that unites churches and religious organizations of all denominations to deliberate on issues of common concern, advocate for social change and join with people of faith and goodwill in action for social transformation. For more information, visit the Kairos website.
Our church council meets once each month, except July and August. The council consists of the Minister, Committee Chairs, and Trustee and Presbytery representatives.
The council reports to the congregation which holds ultimate decision-making authority. A minimum of three congregational meetings must be held each year.